Privacy Policy

1. General information

Name and contact details of the responsible person
College of Hotel Management Pegnitz, technical school of the district of Bayreuth for the hotel and catering industry (school no .: 5219)
Vocational school for hotel management in the Bayreuth district in Pegnitz (school no .: 5087)
Pfarrer-Dr.-Vogl-Straße 35
91257 Pegnitz, Germany
Phone 09241 48880
Fax 09241 488888
Email info@hotelfachschule-pegnitz.de

Contact details of the school principal
Christian Länger
Pfarrer-Dr.-Vogl-Straße 35
91257 Pegnitz, Germany
Phone 09241 48880
Fax 09241 488888
Email christian.laenger@hotelfachschule-pegnitz.de

Purposes and legal basis for processing your data
We process personal data to fulfill the educational mandate that the Bavarian Law on Education and Teaching (BayEUG) assigns to schools. Unless otherwise stated below, the legal basis for processing your data results from Article 85 of the Bavarian Education and Training Act (BayEUG) in conjunction with Article 6 (1) (1) (e) of the General Data Protection Regulation (GDPR). . Accordingly, we are allowed to process the data required to carry out school tasks.

Duration of storage of personal data
Your data will only be stored for as long as is necessary for the fulfillment of tasks, taking into account the statutory retention periods.

Your rights
As a data subject, you have the following rights:
- You have the right to information about the data stored about you (Art. 15 GDPR).
- If incorrect personal data are processed, you have the right to correction (Art. 16 GDPR).
- If the legal requirements are met, you can request the deletion or restriction of processing (Art. 17 and 18 GDPR).
- If you have consented to data processing or if there is a data processing contract and data processing is carried out using automated procedures, you may have the right to data portability (Art. 20 GDPR).
- If you have consented to the processing and the processing is based on this consent, you can revoke your consent at any time for the future. The legality of the data processing carried out on the basis of the consent until the revocation is not affected by this.

You have the right to object to the processing of your data at any time for reasons that arise from your particular situation if the processing is based on Art. 6 Para. 1 Subpara. 1 Letter e GDPR (Art. 21 Para . 1 sentence 1 GDPR).

Right of appeal to the supervisory authority
Regardless of this, you have the right to lodge a complaint with the Bavarian State Commissioner for Data Protection, whom you can contact under the following contact details:
Postal address: Postfach 22 12 19, 80502 Munich
Address: Wagmüllerstraße 18, 80538 Munich
Phone: 089 212672-0
Fax: 089 212672-50
Email: poststelle@datenschutz-bayern.de
Internet: https://www.datenschutz-bayern.de/ 

additional information
For more information on the processing of your data and your rights, you can contact us using the contact details given above (at the beginning of 1.).

Comments
When visitors write comments on the site, we collect the data displayed in the comment form, as well as the visitor's IP address and the user-agent string (which identifies the browser) to help detect spam ,
From your email address, you can create an anonymous string (called a hash) and submit it to the Gravatar service to see if you're using it. The privacy policy of the Gravatar service can be found here: https://automattic.com/privacy/. Once your comment is approved, your profile picture will be publicly visible in the context of your comment.

Media
If you are a registered user and are uploading photos to this website, you should avoid uploading photos with an EXIF ​​GPS location. Visitors to this website could download photos stored on this website and extract their location information.

Cookies
When you post a comment on our website, it may be a consent to save your name, email address and website in cookies. This is a convenience feature so you do not have to re-enter all this data if you write another comment. These cookies are stored for one year.
If you have an account and sign up for this site, we will set a temporary cookie to see if your browser accepts cookies. This cookie contains no personal information and is discarded when you close your browser.
When you sign up, we will set up some cookies to store your login and viewing options. Log-in cookies expire after two days and cookies for display options after one year. If you select "Stay signed in" when signing up, your registration will be maintained for two weeks. Logging out of your account will delete the login cookies.
When you edit or publish an article, an additional cookie is saved in your browser. This cookie contains no personal information and only refers to the post ID of the item you have just edited. The cookie expires after one day.

Embedded content from other websites
Contributions on this website can contain embedded content (e.g. videos, images, contributions, etc.). Embedded content from other websites behaves exactly as if the visitor had visited the other website.
These sites may collect information about you, use cookies, embed additional third-party tracking services, and record your interaction with this embedded content, including your interaction with the embedded content if you have an account and are logged in to this site.

analysis services
If you request a password reset, your IP address will be included in the reset email.

How long we save your data
If you write a comment, it will be saved indefinitely, including metadata. In this way, we can automatically recognize and approve follow-up comments instead of holding them in a moderation queue.
For users who register on our website, we also store the personal information they provide in their user profiles. All users can view, modify or delete their personal information at any time (the username can not be changed). Site administrators can also view and change this information.

What rights do you have to your data?
If you have an account on this website or have written comments, you may request that we export your personal information, including any data you have provided to us. In addition, you may request the deletion of any personal information we have stored about you. This does not include the data we need to retain for administrative, legal or security-related needs.

Where we send your data
Visitor comments could be examined by an automated spam detection service.

2. Information on further processing
In order to fulfill school tasks (Art. 2 BayEUG) we process personal data about the following groups of people:

a) Data from students and legal guardians
The data of schoolchildren includes, in particular, name, address data, nationality, religious affiliation (if necessary for school practice), migration background (country of birth, year of moving to Germany, mother tongue German / non-German), performance data, data on school and school vocational training as well as for vocational training. If necessary, special educational support measures, such as recommendations on a school career, school failures and regulatory measures in accordance with Art. 86 BayEUG, are also saved. The data from the legal guardians are in particular name and address data as well as information on custody.

Legal basis
The central legal basis is Art. 85 Para. 1 BayEUG. According to this, schools are allowed to process the data of pupils and their legal guardians required to fulfill the tasks assigned to them by law. The data processing in the context of the publication of an annual report for the pupils and the legal guardians is based on Art. 85 Para. 3 BayEUG, possibly with regard to photos on consent. The legal basis for the processing of the name and address data of the legal guardian as well as information on custody is Article 85, Paragraph 1, Clause 3 BayEUG.

Purposes
The data processing at our school serves the following specific purposes in particular:
Communication with legal guardians (Art. 2 Para. 4 BayEUG), documentation of pupil and pupil performance data, preparation of certificates (Art. 52, 85a BayEUG and provisions of the school regulations and the teachers' service regulations); Determination of special educational needs (Art. 19 BayEUG); Use of mobile special educational services (Art. 21 BayEUG), internship management (Art. 50 Para. 3 and 4 BayEUG); Monitoring of compulsory school attendance (Art. 57 BayEUG); Participation in shaping school life (Art. 62 ff. BayEUG); Educational and regulatory measures (Art. 86 BayEUG); Implementation of school statistics (Art. 113b BayEUG); Evaluation and quality development (Art. 113c BayEUG); School financing (Art. 4, 10, 19 Bavarian School Financing Act - BaySchFG); Public relation.

Obligation to provide information to the school
Pupils or their legal guardians are obliged to provide information in accordance with Art. 85 Paragraph 1 Clause 3 and Clause 4 BayEUG.

receiver
We only transmit data from our students to extracurricular offices if this is necessary for the performance of our tasks or is otherwise provided by law.

The recipients include in particular:
- Legal guardians, schoolchildren (Art. 85 Para. 3 BayEUG)
- the responsible school supervisory authorities (Art. 113 BayEUG)
- the responsible youth welfare office (Art. 31 BayEUG)
- the bearers of the material expenses (Art. 10, 19 BaySchFG)
- the institutions responsible for the cost of school transport (Art. 1, Paragraphs 1 and 5, School Travel Costs Act - SchKFrG in conjunction with the ordinance on school transport)
- the State Office for Statistics (Art. 113b para. 10 BayEUG)
- the receiving school in the event of a change of school (Art. 85a Para. 2 BayEUG, § 39 BaySchO)
- the registration office (when foreign students deregister from school in Bavaria, § 3 secondary school regulations - MSO)
- the respective competent Chamber of Crafts as a provider of inter-company training measures (Art. 85 Paragraph 1 in conjunction with Art. 59 Paragraph 3 BayEUG in conjunction with Section 21 Vocational School Regulations - BSO)
- the bodies responsible for vocational training (Section 37, Paragraph 3, Clause 2 of the Vocational Training Act - BBiG)
- the district administrative authorities (Art. 118 BayEUG and Art. 119 BayEUG)
- in the case of documents that are worth archiving, after the retention period has expired, the relevant archive according to the Bavarian Archives Act (BayArchivG)
- the responsible immigration authority if the school determines that foreign school-age children do not have sufficient knowledge of German to attend school successfully (Art. 85, Paragraph 2 BayEUG)
- the responsible health authority (§ 33-36 Infection Protection Act - IfSG)

Duration of storage
Principle: We only store the data of schoolchildren and legal guardians for as long as this is necessary in compliance with statutory retention periods for the respective task.

Data in student documents:
In accordance with Section 40 of the Bavarian School Regulations (BaySchO), the following storage periods apply to data stored in the student documents:

Retention period / deletion period of 50 years for:
1. student data sheet; Graduation certificates or copies of certificates that replace them; Transcripts of certificates conferring school authorizations; Copies of certificates authorizing the use of a professional title.

Retention period / deletion period of 2 years for:
2. Evidence of achievement.

Retention period / deletion period of 1 year for:
3. all other data.

The deletion periods for the data mentioned under No. 1 and 3 begin at the end of the school year in which the pupil leaves school, for the performance records at the end of the school year in which it was prepared.

b) Data from teachers
We process the name, nationality, information on teaching qualifications and teaching assignments as well as other personal data of teachers, insofar as these are necessary for the processing of the employment relationship at the school (the personnel file is kept by the service or employment authority).

Legal basis
The central legal basis is Art. 85 Para. 1 BayEUG. According to this, schools are allowed to process the data of the teachers required to fulfill the tasks assigned to them by law. The data processing in the context of the management of further personnel files (subsidiary files) results from Art. 104, Paragraph 1 of the Bavarian Civil Servants Act (BayBG). According to this, an employment authority that is not also the personnel administration authority may keep another personnel file (subsidiary file) from documents that are also in the basic file or partial files, insofar as knowledge of these is necessary for the execution of its tasks.

Purposes
In this context, data processing at our school serves in particular to carry out organizational, personnel and social measures, in particular for the purposes of personnel administration or human resource management (cf. in particular Art. 103 BayBG).

Obligation to provide information to the school
Teachers are obliged to provide information in accordance with Art. 85 Paragraph 1 Clause 3 and Clause 4 BayEUG.

receiver
We only transfer teacher data to external bodies insofar as this is necessary for the performance of our tasks or is otherwise provided by law.

The recipients include in particular:
- Legal guardians, schoolchildren (Art. 85 Para. 1 and 3 BayEUG)
- the responsible school supervisory authorities (Art. 113 BayEUG)
- the responsible personnel administration offices (Art. 103 ff. BayBG)
- the State Office for Finance (Art. 103 ff. BayBG)
- the State Office for Statistics (Art. 113b para. 10 BayEUG)
- the respective competent Chamber of Crafts as the institution of inter-company training measures (Art. 85 Paragraph 1 in conjunction with Art. 59 Paragraph 3 BayEUG in conjunction with Section 21 BSO)
- the bodies responsible for vocational training (Section 37 (3) sentence 2 BBiG)
- In the case of documents that are worth archiving, after the retention period has expired, the relevant archive according to BayArchivG, if applicable
- the responsible health department (§ 33-36 IfSG)

Duration of storage
Principle: We only store data from teachers for as long as is necessary for the respective task to be carried out in compliance with statutory retention periods.

Personal data:
The storage, deletion and destruction of your personal data in the context of the employment relationship is based on Art. 103 ff. BayBG, in particular Art. 110 BayBG (in the case of employees according to Section 611a BGB and, in corresponding application, according to Art. 103 ff . BayBG, especially Art. 110 BayBG)

c) Data of non-teaching staff
We keep the personal data of non-teaching staff that are required to process the employment relationship at the school (the personnel file is kept by the service or employment authority).

Legal basis
The central legal basis is Art. 85 Para. 1 BayEUG. According to this, schools are allowed to process the data of non-teaching staff required to fulfill the tasks assigned to them by law. The data processing in the context of the management of further personnel files (secondary files) results from Art. 104 Para. 1 BayBG. According to this, an employment authority, which is not also the personnel administration authority, may keep a further personnel file (subsidiary file) from documents that are also in the basic file or partial files, insofar as knowledge of these is necessary for the execution of its tasks (in the case of employees according to Section 611a of the German Civil Code (BGB) as well as in corresponding application according to Art. 103 ff. BayBG.).

Purposes
In this context, data processing at our school serves in particular to carry out organizational, personnel and social measures, in particular for the purposes of personnel administration or human resource management (cf. in particular Art. 103 BayBG).

receiver
We only transfer the data of the non-teaching staff to external bodies insofar as this is necessary for the performance of our tasks or is otherwise provided for by law.

The recipients include in particular:
- Legal guardians, schoolchildren (Art. 85 Para. 1 BayEUG)
- the responsible school supervisory authorities (Art. 113 BayEUG)
- the responsible personnel administration offices (Art. 103 ff. BayBG)
- the State Office for Finance (Art. 103 ff. BayBG)
- the State Office for Statistics (Art. 113b para. 10 BayEUG)
- the competent Chamber of Crafts as the carrier of inter-company training measures (Art. 85 Paragraph 1 in conjunction with Art. 59 Paragraph 3 BayEUG in conjunction with Section 21 BSO),
- the bodies responsible for vocational training (Section 37 (3) sentence 2 BBiG)
- In the case of documents that are worth archiving, after the retention period has expired, the relevant archive under the BayArchivG, if applicable
- the responsible health department (§ 33-36 IfSG)

Duration of storage
Principle: We only store data from non-teaching staff for as long as is necessary for the respective task to be carried out in compliance with statutory retention periods.

Personal data:
The storage, deletion and destruction of your personal data in the context of the employment relationship is based on Art. 103 ff. BayBG, in particular Art. 110 BayBG (in the case of employees according to Section 611a BGB and, in the corresponding application, according to Art. 103 ff . BayBG, especially Art. 110 BayBG).

d) Data of persons who are in business contact or otherwise in contact with the school
(e.g. as a service provider or craftsman, representative of local authorities or people who contact the school)

Name and address details
Further data is processed depending on the type of business or other contact.

Legal basis
In particular, Article 6 (1) sub-paragraph 1 letter a GDPR (consent) and Article 6 paragraph 1 sub-paragraph 1 letter b GDPR (processing of a contract) come into consideration as the legal basis.

Purposes
The data processing at our school serves the purpose stated in the consent within the scope of a consent or, when processing a contract, the fulfillment of the respective contract.

receiver
We only transfer data from people who have business or other contact with the school to external bodies insofar as this is necessary for the performance of our tasks or is otherwise provided for by law.

Duration of storage
We only store data of people who have business or other contact with the school for as long as is necessary for the respective processing purposes, taking into account statutory retention periods.

3. Electronic mail (email)
Information that you send to us unencrypted by electronic mail (e-mail) can possibly be read by third parties during transmission. As a rule, we cannot verify your identity and we do not know who is hiding behind an email address. Legally secure communication by email is therefore not guaranteed. Like many e-mail providers, we use filters against unwanted advertising ("SPAM filters") which, in rare cases, automatically classify normal e-mails as unwanted advertising and delete them automatically. E-mails that contain harmful programs (“viruses”) are also automatically deleted by us.